how to become a good secretary

it is well known that working as a secretary is not the easiest thing in the world and usually what is going on in reality is in the opposite, secretary happens to be tough and tough position. but how to get pleasure, make your work more productive and also get noticed? in this article you will find the answers to the questions which were torturing you for so long.

things you'll need: 1. strong will 2. patience 3. positive attitude 4. smile

1. at first, lets make it clear - what do you want to get from your job? is it just a temporary work, you do it in order just to earn some money and then you are done with it? or is it a starting position in your career, you fully understand it so take it seriously? i am going to talk about the second option when your attitude to secretarial work is serious and you do it with responsibility.

2. so that is it, your first day work day has come, you are in panic, don't know how to start, what to do and how to deal with endless stream of new information? concentrate and be calm - that is the best way to act in stress situations and first thing you better remember from the beginning. you need to understand that it won't be like that forever, it is happening because of lack of experience and knowledge, once you get to the point of how it all works, you will feel like fish in the sea.

3. in this position you must be very attentive, be stickler for details otherwise you may get into trouble. therefore what i suggest is to get a notebook or writing pad. i underline it, you need a book not sticker notes which you stick wherever it is possible, and as a result you lose information. important here is size, don't get too big, in the opposite it will be more convenient with small one, the size of organizer or address book. there you write a plan of the things you have to do tomorrow - yes, tomorrow, because you just wont have time to make it on the same day, therefore i strongly recommend you to do it the day before with a clear head.

4. be reasonable and try to distinguish the importance and urgency of your tasks. start your day with dealing with the matters which have some deadlines and were asked to be done by your boss. after everything is successfully done, you can get down to less important things.

5. don't be afraid to ask questions if you don't understand or confused about something especially if you are a novice in the company. there is nothing wrong in it, in the opposite it will show you from the better side - you display interest and desire to learn, that is always a good quality. but do it in a relaxed and friendly way, the main rule here is to be polite with your colleagues, always express your gratitude.

6. if you are a secretary for the whole office and being showered with all kind of tasks, don't despair - there is a way out from this situation as well - when someone gives you work and you are being busy with other things, take it but don't be shy to say that you are now doing something else given to you by (say who) and after you finish you will start working on it, unless, of course, it does not requite immediate actions.